Effective Project Communication and Teamwork

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Effective Project Communication and Teamwork

To ensure team collaboration (teamwork) and tasks completion, effective communication must be implemented for projects.
Communication is the most important tool when handling large complex global projects:
- At project kick off, rules must be laid down on this aspect, the do's and don'ts and which method to communicate on issues.
- This must be clearly detailed out in a document that everyone on a particular project is made aware of the requirements.
- A point of escalation for each role must be identified to ensure continuity and success of the project.
- Approach to phone calls versus emails must be detailed out - which appropriate tool to be used in which type of situation.
- A non-response to email or phone call for any critical request of over 24 hours must be followed up with the back up team. The usage of out of office notification must be adhered to if any particular person is going to be away from their working area for more than 3 hours.
Most of the problems we see today in any industry is failure or breakdown in communication pathway that leads to serious situations or risks.

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		4 Joseph Daluz, United States
	Effective 2-Way Project Communication Absolutely. Communication problems lead to misunderstandings and politics. It is important to make sure that the right message is well communicated to all and appropriate timely feedback is reviewed.

		4 Muhammad Tahir Student (MBA), United Kingdom
	How to Communicate During Project Here are some further tips on effective project communication: 1. Project manager / team leader should take responsibility of communication through out the project's life. 2. Verbal and non-verbal cues should be defined and prioritised. 3. Team leaders / department managers should be in charge of their team. They need to be in contact with every single person in their team to know his/her concerns. 4. Team leader should know company policies, project tasks and goal... Must be a problem solver and communicate messages among team members well. 5. Special software can be used according to project goals and manpower requirements that allows the staff to communicate more easily. 6. Communication must be monitored by project manager/ team leader / deptartment manager.

		1 Male Martin Paul Nsereko Project Manager, Uganda
	Proper Project Communication In addition, actions and reactions to triggered by project communication ought to be followed and reacted to appropriately for purposes of continuity of the cycle. Breakage in the communication cycle is likely to cause conflict, inaction on key issues and ultimately failure to achieve set project objectives. Wish you all the best of project communication.

		2 Belmiro Isaac, South Africa
	Simple and Clear Project Communication In addition make your project communication simple and clear to your audience, to avoid conflicting replies or feed-backs to your project objectives.

		5 Kannan, United States
	Suggestions for Effective Communication in Projects Here are some further simple steps to obtain effective communication within a project team: 1. Map the project team members, define r&r in the communation plan 2. Identify, train and lineup the alternate SPOCs 3. Ensure that team members are fully aware of project communication protocols 4. Periodic project performance reviews and client reviews a must for complex projects 5. Large, complex project needs dedicated PMO. Publish dashboards with key metrics - would keep the global team members fully aware of current situation 6. Record meeting/discussion points and broadcast to team members. Track the action points on a weekly basis to avert delays 7. Define the path for internal escalations and client escalations. Assign empowered problem solvers to handle it as ease.

		4 Joseph Daluz, United States
	Teamwork Friendship is Important to Resolve Communications Issues I was requested to assemble a team of the best engineers and after hours, devise a program to be used as a major methodology for an important practice of the organization. We decided to start by walking together every night and socialize before going back to the conference room and work on the project. We ordered pizza and had dinner together and discuss all elements of the project in a friendly atmosphere. We had a budget of 20k to be distributed between the members of the team at completion. After a few weeks of this assignment, we produced a document that drove millions in profit to the organization and created the blue print of a new technology that we never thought it was possible. All members of the team were compensated according to their consensus. I realize that communicating well is not enough in a project, but we need to go beyond and establish good relationships that will continue for ever.

		2 Natarajan Ramanathan, India
	Communication in Project I agree if there is good communication in a project, the chances of the project failing are low. But if there is poor communication, then there is every chance that the project will become a failure. For communication especially within a project to be effective, it should be: A. Timely B. Directive C. Frequent D. Are we listening (from a project manager's perspective).

		1 8Manage Editor, China
	How to Achieve Teamwork in Projects Project teams do the work of projects. Teams as individuals and as a group can take responsibility for certain components of leadership (supervision, coordination, problem-solving). But how far can this go? Can a large team take the accountability for the entire success or failure of a project? Project teamwork is anything that improves commitment, communication and cooperation within the project team. Team members must subvert their egos for the needs of the team. An individual may be given an assignment that is not the best use of their strength but it is for the best of the team. This willingness is the commitment. If the team is open, members will voice opinions, make recommendations, and contribute to the strength of the team, communication and cohesion. The team should talk about cares and concerns. They should be open to talk about how to win the next game. A team must first listen in order to be heard. Finally, the team must cooperate. They must help each other out to achieve the mutual goal. They have to be unselfish in giving time to the team and to practice. For a strong player to improve, they must compete against stronger players. Players build each other up by giving all they have. Importantly, project teamwork needs accurate and on-time information to make teamwork work. Modern project management software such as 8Manage can provide instant single-copy-of-the-truth project information. Having the “right” project management software for your project is essential to enable teamwork.