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Aniket Deolikar
Consultant, India
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How to Effectively Communicate your Resignation?
Suppose a person gets a better job opportunity which he/she has always wanted to pursue, but the new organization is expecting immediate joining.
How to communicate effectively that you are resigning to the previous / current organization?
Note: The current organization has a notice period and the person will not be able to complete that notice period. A buy back of the notice period option exists.
How should this situation be handled by the employee?
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Jaap de Jonge
Editor, Netherlands
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How to Communicate Effectively that you are Resigning In my view it is best to inform your direct supervisor as early as possible in order to allow your current employer to prepare on time and avoid unnecessary damage. You want to leave in a good, open and professional atmosphere. Remember you never know if and when and how you will again have contact with this employer or with your supervisor.
On the other hand it is smart not to be too early and wait until you have a written and fully agreed contract with your new employer. You want to avoid that you already informed your current employer that you are resigning, but the contract with the new employer is ultimately not signed or withdrawn at the last moment for some reason. There can be many reasons for that to happen.
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Warren D. Miller, CPA, CFA
Strategy Consultant, United States
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Preparing a Resignation An important consideration in communicating a resignation is indeed how you will be viewed by your former colleagues and supervisor(s) after you leave your current job.
Based on observations at client companies for more than 25 years, I concluded that an important issue is also whether the departing employee has trained at least one replacement. Many employees resist doing this for fear that doing so will make them expendable and less valuable. In fact, the opposite is true. In particular, if you work for a growing company, you WANT to have at least one of your subordinates ready, willing, and able to step into your shoes. That way, if a position above you becomes available, there will be no hesitation in giving you serious consideration because your employer will not have to go through the time-consuming hassle of screening and hiring your replacement. Employees who train their own replacements are incredibly valuable. Those who don't put their colleagues at risk and do active damage to the company that has employed and paid them.
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Graham Williams
Management Consultant, South Africa
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Communicating your Resignation The considerations to be weighed up are of a legal, loyalty and self-interest nature.
I think that playing open, honest cards with your current employer quickly is important - to talk through issues such as handover, your future and passion now lying somewhere else, timing (can unused leave be used to reduce the notice period) as well as with your new employer (how flexible are they and how much do they respect your current commitments and responsibilities - assuming that they wouldn't want the same thing done to them in future)
It may transpire for example that a handover could be completed after you have left, depending on physical location of the new job, any conflicts of interest, constraint of trade or other factors
Open cards to both parties will throw decision-making light on each of them and help you to weigh up your own feelings, values, intentions...
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Noel
Student (MBA)
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Preparing a Resignation @Warren Miller, CPA, CFA: One key thing to consider is 'not burning bridges' for the simple reason of professional ethics as well as the realisation that we live in a small world, and chances your paths may cross again with colleagues from your former employer and/or you may even want to come back later for a senior role.
My advice would be to tell your supervisor that you offer to assist with a handover / takeover to the person who will replace you. This is especially important if you will not be serving the notice period. I don't think your new employer would mind releasing you for a day or two to go back and handover. In any case, even if the new employer refuses, you can arrange to do that handover over the weekend. To me such a suggestion to your current employer, shows that you are a person who is mature and willing to have a win-win arrangement.
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V.SHRIDHAR
Business Consultant, India
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Resignation - do it in a Dignified Manner Resigning from a job is one's own decision but we are attached with an organization and I feel it is one's moral duty to leave the organization by doing some basic for the organisation like:
- properly handing over the files to your superior so that work goes on,
- impart basic knowledge of the job to the person replacing,
- leave with a warm handshake keeping aside the bitter experiences with the boss and peers.
- While assuring your peers and subordinates of support when needed.
This will pay off in the future as one can then confidently ask for help if needed after taking up the new assignment in a new office.
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Mohammed Isah Abubakar
Analyst, Nigeria
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Communicating your Resignation I agree communicating your resignation to your employer should be done in a clear and sensitive manner.
First, you have to be sure of the other job and make sure the terms of contract period is certain.
Secondly, you need to communicate your employer on time in order to avoid damages. Communicating late is sabotaging his dignity before his superior officer, which in turn can hurt one's career because you never can tell where you both will meet again.
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Munadil Shafat
Student (MBA), Bangladesh
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Clear the Context & Share your Concern I would rather recommend a straightforward approach: share the context (like you did here by asking this question) and also share your concern to your boss (or someone who can do liaison on your behalf) and ask for his recommendation to make ease the transition. I also liked what @Warren Miller mentioned in this context. But there may be not enough time to prepare a teammate for that. However his advice is worth remembering.
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Momade Amade
Manager, Mozambique
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Make the Resignation Contribute to Strengthen your Reputation A resignation is a critical moment for one's reputation. Make your resignation strengthen your reputation by leaving your managers and coworkers happy with the way you conducted the process. This may also impress your new employer and is good for your future. It is bad to leave unhappy people, although sometimes it's unavoidable.
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John Michael Donohue
Director, United States
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Preparing for Job Transitions @Warren Miller, CPA, CFA: Perhaps useful in this context to take a lesson from military culture: always cross-train to ensure preservation of knowledge, skill, and experience. To neglect cross-training is an explicit indicator of insecurity at the great expense of other stakeholders. As Patton once said, every private carries a swagger stick in his/her pack.
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Sridhar Gopal
Management Consultant, India
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Address Both your Self Interest and the Organization's Interest When one decides to move on there are two key aspects to it. One, the self-interest. And two, the organization's interest. Both need to be addressed well, and neither should be compromised. If I had t...
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Aniket Deolikar
Consultant, India
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Thanks This is Really Helpful! @Jaap de Jonge: It always helps if professional relationships are maintained. But sometimes there can be cases where a Supervisor denies even if there is no dependency on the employee. In such cases i...
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Francois Laenen
Manager, Syria
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Do not Blow Up Bridges People resign for multiple reasons: A better job, more money, moving, their boss, health, family, and so on.
Sometimes the employer is pleased to hear that a person resigns and sometimes he is shocke...
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